Appendix 3: Venue Checklist

Based on booklet 9, "Planning and Policy", of "Building for Everyone: A Universal Design Approach"

  • The organiser has visited the venue to establish whether the venue is suitable, the facilities and provision is made for people with disabilities and any potential access problems.
  • There is physical access to and inside the venue.
  • The venue has been subject to an accessibility audit.
  • Are toilets, lifts, refreshment areas accessible to the meeting or function rooms being used for the event?
  • Can delegates with mobility difficulties use the same entrance as other delegates?
  • Can wheelchair users use ramped access routes independently?
  • Have venue staff been trained in disability and accessibility awareness?
  • Accessible car parking is available, preferably on site and close to the entrances (within 50m) for people with mobility difficulties.
  • Routes and entrances from the car park are accessible with no major obstructions.
  • Language support professionals have been arranged.
  • The programme is structured to allow for breaks.
  • Speakers have been advised to talk clearly, not too fast and to face the audience.
  • Easily identified support staff are available to familiarise participants with their surroundings.
  • The event area is large enough and has been arranged to allow for movement.
  • The registration and event area is clearly indicated.
  • Event information is made available in alternative formats.
  • The stage, ramp, and podium are accessible to speakers with disabilities.