Appendix 3: Venue Checklist

Based on booklet 9, "Planning and Policy", of "Building for Everyone: A Universal Design Approach"

• The organiser has visited the venue to establish whether the venue is suitable, the facilities and provision is made for people with disabilities and any potential access problems.
• There is physical access to and inside the venue.
• The venue has been subject to an accessibility audit.
• Are toilets, lifts, refreshment areas accessible to the meeting or function rooms being used for the event?
• Can delegates with mobility difficulties use the same entrance as other delegates?
• Can wheelchair users use ramped access routes independently?
• Have venue staff been trained in disability and accessibility awareness?
• Accessible car parking is available, preferably on site and close to the entrances (within 50m) for people with mobility difficulties.
• Routes and entrances from the car park are accessible with no major obstructions.
• Language support professionals have been arranged.
• The programme is structured to allow for breaks.
• Speakers have been advised to talk clearly, not too fast and to face the audience.
• Easily identified support staff are available to familiarise participants with their surroundings.
• The event area is large enough and has been arranged to allow for movement.
• The registration and event area is clearly indicated.
• Event information is made available in alternative formats.
• The stage, ramp, and podium are accessible to speakers with disabilities.